supporting the loup loup ski education foundation and the loup loup ski bowl
Larch Madness Trail Races
50K 25K 15K 5K
OCTOBER 12 2024
Loup Loup Ski Bowl -- Twisp, WA
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Overview
It's not everyday you stumble into such a brilliant and terrible idea. While scouting the trails on the eastern edge of the North Cascades at the Loup Loup Ski Bowl for a different race idea (stay tuned for details on that one) we couldn't help but notice that it seemed like every tree was a larch! It was only June but we could picture that come October there would be gold everywhere! To confirm we asked local photographer Steve Mitchell if he had any photographic proof of our dreams. And as you can see in the next two photos (the following two photos are from June) he did and it was true! The Loup, unknown to the masses, is a treasure chest of hidden fall colored riches!
But don't be blinded by brilliance and fooled into thinking this is a golden oasis. There's a dark side to this place. It's steep. And even worse the footing often is horrendous. There's only one way up this mountain (riding the chairlift) and one way down this mountain (on skis) that could be considered fun to most people. But those options are only available in the winter. For you, you'll have to run, hike or crawl your way around this beautiful but rugged place.
All kidding aside this will be a very beautiful race.
And the 5K will be moderately difficult, challenging but doable for a beginner while still hard enough to not be taken lightly by even those who are experienced. The 5K is one single loop basically following the perimeter of the ski area going up Uphill Route, a "steep dirt jeep road" and down Loup Run, something the United States Forest Service was once classified as a "road" but is now best known as Loup Run the least steep of the eleven ways skiers can choose to come down the down mountain.
The 15K, 25K and 50K options are quite difficult due to the elevation gain and elevation loss but even more so because of the substantial off-trail, rough terrain sections. 35-45% of these courses are what you'd call "off-trail". It's steep but not that steep -- Class 1 or maybe just briefly Class 2 (where you'd use your hands) in rare cases but even those Class 2 sections can be avoided. At times you very well could be slower on the downhills than on the uphills, and that's saying something, just because of how rugged it is.
A dusting of snow would not be out of the question for this location at this time of year. Shoes with good traction (and maybe hiking poles too) are highly recommended especially for the longer distance folks and or if there's precipitation as that will make it even harder to stay upright on the downhill sections.
Dispersed style camping available at the start/finish Friday and Saturday nights for $25/per adult (includes both nights for that price). Other than bathrooms and water don't expect any other services other than maybe firewood for sale by the bundle IF it's safe to have fires by race week which we really hope will be the case!. No Bring Your Own Wood and no fires if we're still under a fire ban. The camping and firewood fee go 100% to the Loup Loup Ski Education Foundation the non-profit organization that owns and operates the Loup Loup Ski Bowl and who is the featured beneficiary for this event!
There will be a post race party on Saturday at the finish area with a wide variety of food and drinks free for all the participants and volunteers. Friends and family can also get food and drinks for an additional $15/per person.
This event takes place on land where the sʔukʷnaʔqín/Okanogan People and their descendants have lived since Time Immemorial. To find out more about the Confederated Tribes of the Colville Reservation and the sʔukʷnaʔqín/Okanogan People here. For members of the Confederated Tribes of the Colville Reservation we will waive the race entry fee, please email us at [email protected]
It's not everyday you stumble into such a brilliant and terrible idea. While scouting the trails on the eastern edge of the North Cascades at the Loup Loup Ski Bowl for a different race idea (stay tuned for details on that one) we couldn't help but notice that it seemed like every tree was a larch! It was only June but we could picture that come October there would be gold everywhere! To confirm we asked local photographer Steve Mitchell if he had any photographic proof of our dreams. And as you can see in the next two photos (the following two photos are from June) he did and it was true! The Loup, unknown to the masses, is a treasure chest of hidden fall colored riches!
But don't be blinded by brilliance and fooled into thinking this is a golden oasis. There's a dark side to this place. It's steep. And even worse the footing often is horrendous. There's only one way up this mountain (riding the chairlift) and one way down this mountain (on skis) that could be considered fun to most people. But those options are only available in the winter. For you, you'll have to run, hike or crawl your way around this beautiful but rugged place.
All kidding aside this will be a very beautiful race.
And the 5K will be moderately difficult, challenging but doable for a beginner while still hard enough to not be taken lightly by even those who are experienced. The 5K is one single loop basically following the perimeter of the ski area going up Uphill Route, a "steep dirt jeep road" and down Loup Run, something the United States Forest Service was once classified as a "road" but is now best known as Loup Run the least steep of the eleven ways skiers can choose to come down the down mountain.
The 15K, 25K and 50K options are quite difficult due to the elevation gain and elevation loss but even more so because of the substantial off-trail, rough terrain sections. 35-45% of these courses are what you'd call "off-trail". It's steep but not that steep -- Class 1 or maybe just briefly Class 2 (where you'd use your hands) in rare cases but even those Class 2 sections can be avoided. At times you very well could be slower on the downhills than on the uphills, and that's saying something, just because of how rugged it is.
A dusting of snow would not be out of the question for this location at this time of year. Shoes with good traction (and maybe hiking poles too) are highly recommended especially for the longer distance folks and or if there's precipitation as that will make it even harder to stay upright on the downhill sections.
Dispersed style camping available at the start/finish Friday and Saturday nights for $25/per adult (includes both nights for that price). Other than bathrooms and water don't expect any other services other than maybe firewood for sale by the bundle IF it's safe to have fires by race week which we really hope will be the case!. No Bring Your Own Wood and no fires if we're still under a fire ban. The camping and firewood fee go 100% to the Loup Loup Ski Education Foundation the non-profit organization that owns and operates the Loup Loup Ski Bowl and who is the featured beneficiary for this event!
There will be a post race party on Saturday at the finish area with a wide variety of food and drinks free for all the participants and volunteers. Friends and family can also get food and drinks for an additional $15/per person.
This event takes place on land where the sʔukʷnaʔqín/Okanogan People and their descendants have lived since Time Immemorial. To find out more about the Confederated Tribes of the Colville Reservation and the sʔukʷnaʔqín/Okanogan People here. For members of the Confederated Tribes of the Colville Reservation we will waive the race entry fee, please email us at [email protected]
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Timeline
Tuesday September 17th
Friday October 11th
Saturday October 12th - Race Day
Tuesday September 17th
- Last day to order a race t-shirt or hoodie when you register
Friday October 11th
- 5:00 pm: Site opens for those camping
- 10:00 pm: Quiet time starts
Saturday October 12th - Race Day
- 6:00 am: Bib pick-up
- 7:00 am: Race Start
- 7:16 am: Sunrise
- 6:18 am: Sunset
- 1:00: am: Cutoff
- 10:00 am: Site closes, those camping need to depart
Driving Directions to Loup Loup Ski Bowl
The race start/finish, race route and dispersed camping are at the Loup Loup Ski Bowl 14 miles east of Twisp, Washington or 20 miles west of Okanogan, Washington near Loup Loup Pass on Hwy 20.
FROM THE OKANOGAN VALLEY
Take State Route 20 West toward the top of Loup Loup Pass.
Turn RIGHT on NF-4200/100 for 1.5 miles to main parking lot.
FROM THE METHOW VALLEY
Take State Route 20 East to the top of Loup Loup Pass.
Turn LEFT on NF-4200/100 for 1.5 miles to main parking lot.
Coordinates: 48.39415, -119.91112
The race start/finish, race route and dispersed camping are at the Loup Loup Ski Bowl 14 miles east of Twisp, Washington or 20 miles west of Okanogan, Washington near Loup Loup Pass on Hwy 20.
FROM THE OKANOGAN VALLEY
Take State Route 20 West toward the top of Loup Loup Pass.
Turn RIGHT on NF-4200/100 for 1.5 miles to main parking lot.
FROM THE METHOW VALLEY
Take State Route 20 East to the top of Loup Loup Pass.
Turn LEFT on NF-4200/100 for 1.5 miles to main parking lot.
Coordinates: 48.39415, -119.91112
Dispersed Camping at Start/Finish Friday & Saturday Nights
Dispersed style camping available at the start/finish Friday and Saturday nights for $25/per adult (includes both nights for that price). Other than bathrooms and water don't expect any other services other than maybe firewood for sale by the bundle IF it's safe to have fires by race week which we really hope will be the case!. No Bring Your Own Wood and no fires if we're still under a fire ban. The camping and firewood fee go 100% to the Loup Loup Ski Education Foundation the non-profit organization that owns and operates the Loup Loup Ski Bowl and who is the featured beneficiary for this event!
Other camping and lodging options are available in the closest towns Twisp/Winthrop and Omak/Okanogan.
Dispersed style camping available at the start/finish Friday and Saturday nights for $25/per adult (includes both nights for that price). Other than bathrooms and water don't expect any other services other than maybe firewood for sale by the bundle IF it's safe to have fires by race week which we really hope will be the case!. No Bring Your Own Wood and no fires if we're still under a fire ban. The camping and firewood fee go 100% to the Loup Loup Ski Education Foundation the non-profit organization that owns and operates the Loup Loup Ski Bowl and who is the featured beneficiary for this event!
Other camping and lodging options are available in the closest towns Twisp/Winthrop and Omak/Okanogan.
Current Conditions
Top of the chairlift, just below peak of Little Buck Mountain the highpoint of the loops -- Elevation 5260ft
Course Details
Loup 5K aka The Blue Loop
For those of you smart enough to resist the siren's call of the longer distances and just do the 5K you'll likely come away unscathed. After a gentle start for the first third of a mile then the easy part comes to an abrupt end as you make your way up Uphill Route (the ski-mo way up the mountain) which can favorably be called a "steep dirt jeep road". 1.3 miles and 1300 ft of elevation gain later you'll be at the top of Little Buck Mountain (5374 ft above sea level). And if you haven't already, you'll really begin questioning your sanity as you make your way down something the United States Forest Service was once classified as a "road" but is now best known as Loup Run, the least steep of the eleven ways skiers can choose from to come down the down mountain. If you look in just the right spots you can see a faint "trail" but it's mostly "off trail" until you get most of the way down to the valley and you guessed it you'll all 1300 feet of elevation you gained as you make your way down the 1.4 miles from the top back to the start/finish area at the base lodge. We call this the Loup 5K Route and it'll be marked with blue signs and ribbons so we'll also call it the blue loop. This route has 1300ft of gain.
Bulldog 7K aka The Yellow Loop
For those of you who don't heed our warnings and seek the glory of basking in the golden glow of the longer distance options you'll immediately regret it. From the start/finish area you'll climb straight up the mountain following Volunteer Run, one of the steepest routes at The Loup gaining 1100 feet in 0.7 mile. Just before reaching the top of Little Buck Mountain we'll fiendishly send you right back down 1000ft via the black diamond Bulldog Run and then up Hugh's Run, also one of the steepest black diamond runs, where you'll gain 800 ft in a half mile and then down we'll cut ya some slack and have you go down the lower part of Double Z Run, an "easy" run, only losing 344ft over 0.3 mile. But then you'll re-join the Loup 5K loop but you'll go in the opposite direction as before gaining 700ft in 0.7 mile to the top of Little Buck and then continuing all the way back to the start/finish following the route that you did eons earlier (still in the opposite directions as before) when you were a much different person. We call this the Bulldog 7K Route and it'll be marked with yellow signs and ribbons so we'll also call it the yellow loop. This route has 2600 ft of gain.
Exterminator 3K aka The Pink Loop
After finishing the Bulldog Loop you'll climb up 700 ft in half a mile via the black diamond Exterminator Run to Raceface Run, another black diamond run, gaining 200 ft in a tenth of mile, where you'll join the upper part of the Uphill Route that you went up back at the start of the day gaining 400ft in a third of mile. Making this entire climb 1300 ft in just one mile and then after leaving the top of Little Buck you'll drop straight down Volunteer Run, yes the black diamond run that you went up at the start of the Bulldog Loop. After plummeting all the way down Volunteer you'll be back at the start/finish. We call this the Exterminator 3K Route and it'll be marked with pink signs and ribbons so we'll also call it the pink loop. This route has 1300ft of gain.
- If you're doing the 5K: you will do The Blue Loop
- If you're doing the 15K: you will do the Blue, Yellow and Pink Loops in that order.
- If you're doing the 25K: you will do the following loops in this order Blue, Yellow, Pink, Yellow, Pink
- If you're doing the 50K: you will do the following loops in this order Blue, Yellow, Pink, Yellow, Pink, Yellow, Pink, Yellow, Pink, Blue
Loup 5K aka The Blue Loop
For those of you smart enough to resist the siren's call of the longer distances and just do the 5K you'll likely come away unscathed. After a gentle start for the first third of a mile then the easy part comes to an abrupt end as you make your way up Uphill Route (the ski-mo way up the mountain) which can favorably be called a "steep dirt jeep road". 1.3 miles and 1300 ft of elevation gain later you'll be at the top of Little Buck Mountain (5374 ft above sea level). And if you haven't already, you'll really begin questioning your sanity as you make your way down something the United States Forest Service was once classified as a "road" but is now best known as Loup Run, the least steep of the eleven ways skiers can choose from to come down the down mountain. If you look in just the right spots you can see a faint "trail" but it's mostly "off trail" until you get most of the way down to the valley and you guessed it you'll all 1300 feet of elevation you gained as you make your way down the 1.4 miles from the top back to the start/finish area at the base lodge. We call this the Loup 5K Route and it'll be marked with blue signs and ribbons so we'll also call it the blue loop. This route has 1300ft of gain.
Bulldog 7K aka The Yellow Loop
For those of you who don't heed our warnings and seek the glory of basking in the golden glow of the longer distance options you'll immediately regret it. From the start/finish area you'll climb straight up the mountain following Volunteer Run, one of the steepest routes at The Loup gaining 1100 feet in 0.7 mile. Just before reaching the top of Little Buck Mountain we'll fiendishly send you right back down 1000ft via the black diamond Bulldog Run and then up Hugh's Run, also one of the steepest black diamond runs, where you'll gain 800 ft in a half mile and then down we'll cut ya some slack and have you go down the lower part of Double Z Run, an "easy" run, only losing 344ft over 0.3 mile. But then you'll re-join the Loup 5K loop but you'll go in the opposite direction as before gaining 700ft in 0.7 mile to the top of Little Buck and then continuing all the way back to the start/finish following the route that you did eons earlier (still in the opposite directions as before) when you were a much different person. We call this the Bulldog 7K Route and it'll be marked with yellow signs and ribbons so we'll also call it the yellow loop. This route has 2600 ft of gain.
Exterminator 3K aka The Pink Loop
After finishing the Bulldog Loop you'll climb up 700 ft in half a mile via the black diamond Exterminator Run to Raceface Run, another black diamond run, gaining 200 ft in a tenth of mile, where you'll join the upper part of the Uphill Route that you went up back at the start of the day gaining 400ft in a third of mile. Making this entire climb 1300 ft in just one mile and then after leaving the top of Little Buck you'll drop straight down Volunteer Run, yes the black diamond run that you went up at the start of the Bulldog Loop. After plummeting all the way down Volunteer you'll be back at the start/finish. We call this the Exterminator 3K Route and it'll be marked with pink signs and ribbons so we'll also call it the pink loop. This route has 1300ft of gain.
5K Elevation Profile ~1,300ft of gain
15K Elevation Profile ~5,200ft of gain
25K Elevation Profile ~9,100ft of gain
50K Elevation Profile ~18,200ft of gain
Aid Stations
No on course aid station for the 5K (but there will be post race food and drinks available). For the 15K, 25K and 50K there will be an aid station before/after each loop and each loop is either 2, 3 or 4 miles so distance wise you're never far from aid. Time-wise, though it could take quite a long time to do these loops, especially Bulldog so plan accordingly.
The aid stations will be stocked with water, soda, Gnarly electrolyte drink, peanut butter & jelly sandwiches, fresh fruit, chips, pickles, and assorted cookies or candy. We will have a variety of gels, but we do ask that you only use those to supplement what you are providing for yourself. There will also be first aid supplies and menstrual hygiene products for issues that arise on the course.
Our volunteers are tracking all runners at each time through the aid station, so please wear your bib number visibly on the front of your body.
No on course aid station for the 5K (but there will be post race food and drinks available). For the 15K, 25K and 50K there will be an aid station before/after each loop and each loop is either 2, 3 or 4 miles so distance wise you're never far from aid. Time-wise, though it could take quite a long time to do these loops, especially Bulldog so plan accordingly.
The aid stations will be stocked with water, soda, Gnarly electrolyte drink, peanut butter & jelly sandwiches, fresh fruit, chips, pickles, and assorted cookies or candy. We will have a variety of gels, but we do ask that you only use those to supplement what you are providing for yourself. There will also be first aid supplies and menstrual hygiene products for issues that arise on the course.
Our volunteers are tracking all runners at each time through the aid station, so please wear your bib number visibly on the front of your body.
Drop Bags & Crew Access
Runners can have a drop bag and or crew at the start/finish/aid station.
For those not familiar with drop bags, it's a way for you to have certain items at specific aid stations. If you like to have a certain kind of nutrition or specific brand of electrolyte, you can put those in your bag and restock at the aid station instead of carrying it the whole way. Some people leave extra layers of clothing, gloves or hats, or dry socks in their bags. Runners are responsible for providing their own bag.
There will be tarps set up at check-in for you to put your drop bag on, along with duct tape and sharpies to label your bag if you want.
We'll do our best to keep the drop bags dry but just in case, especially if precipitation is in the forecast, we recommend using a waterproof bag like a dry bag/waterproof stuff sack/EQPD GearBucket or a large zip lock or at least put your stuff that you definitely need to stay dry (like change of clothes) in smaller zip loc bags.
Runners can have a drop bag and or crew at the start/finish/aid station.
For those not familiar with drop bags, it's a way for you to have certain items at specific aid stations. If you like to have a certain kind of nutrition or specific brand of electrolyte, you can put those in your bag and restock at the aid station instead of carrying it the whole way. Some people leave extra layers of clothing, gloves or hats, or dry socks in their bags. Runners are responsible for providing their own bag.
There will be tarps set up at check-in for you to put your drop bag on, along with duct tape and sharpies to label your bag if you want.
We'll do our best to keep the drop bags dry but just in case, especially if precipitation is in the forecast, we recommend using a waterproof bag like a dry bag/waterproof stuff sack/EQPD GearBucket or a large zip lock or at least put your stuff that you definitely need to stay dry (like change of clothes) in smaller zip loc bags.
Cut-offs
With the course being open for 18 hours the only folks who will likely be concerned about the cutoff time is the 50K folks. Everyone will need to be starting their last loop by 11pm Saturday so we can hopefully have everyone done by 1am on Sunday.
Although these are public trails, you are participating on them as a registered participant of our event and by signing up for the race, you agree to follow our rules and conditions for completing (or not completing) the race. Our sweeps will be leaving right at cut off time, taking down course markings with them. If you refuse to leave the course after cut off and end up getting lost or injured, requiring search and rescue, our permitting agency could look at that as negligence on our end (allowing runners on the course with no course markings or after the time we agreed to stop people). We take this rule seriously and as it puts our permits in jeopardy, if any runner violates this rule, they may be subject to a ban from future races.
With the course being open for 18 hours the only folks who will likely be concerned about the cutoff time is the 50K folks. Everyone will need to be starting their last loop by 11pm Saturday so we can hopefully have everyone done by 1am on Sunday.
Although these are public trails, you are participating on them as a registered participant of our event and by signing up for the race, you agree to follow our rules and conditions for completing (or not completing) the race. Our sweeps will be leaving right at cut off time, taking down course markings with them. If you refuse to leave the course after cut off and end up getting lost or injured, requiring search and rescue, our permitting agency could look at that as negligence on our end (allowing runners on the course with no course markings or after the time we agreed to stop people). We take this rule seriously and as it puts our permits in jeopardy, if any runner violates this rule, they may be subject to a ban from future races.
More About The Loup
Loup Loup Ski Bowl is owned and operated by Loup Loup Ski Education Foundation, a non-profit organization. The Loup Loup Ski Education Foundation, or LLSEF, is a 501-3C, non-profit organization exists to promote appreciation and connection with our community and natural environment. Through accessible and family-friendly alpine recreation and education, we ensure this community asset, (Loup Loup Ski Bowl), exists now and into the future.
And in addition to the winter sports (downhill skiing & snowboarding, uphill skiing, nordic skiing, tubing, and luge sledding) the Loup in partnership with the USFS and Evergreen Mountain Bike Alliance there are also great trails and gravel routes for running, hiking, and biking the rest of the year in and around the ski area including many new trails being built over the next three years! Stay tuned for hopefully another race from us in this area in June...
Loup Loup Ski Bowl is owned and operated by Loup Loup Ski Education Foundation, a non-profit organization. The Loup Loup Ski Education Foundation, or LLSEF, is a 501-3C, non-profit organization exists to promote appreciation and connection with our community and natural environment. Through accessible and family-friendly alpine recreation and education, we ensure this community asset, (Loup Loup Ski Bowl), exists now and into the future.
And in addition to the winter sports (downhill skiing & snowboarding, uphill skiing, nordic skiing, tubing, and luge sledding) the Loup in partnership with the USFS and Evergreen Mountain Bike Alliance there are also great trails and gravel routes for running, hiking, and biking the rest of the year in and around the ski area including many new trails being built over the next three years! Stay tuned for hopefully another race from us in this area in June...
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Volunteers
We always need volunteers on race day and it is a great way to be a part of the event if you are not running. Volunteers earn all kinds of perks; they get to eat and drink for free, and earn credit towards a future Rainshadow race! Volunteer shifts range from just a couple hours in the morning to an all day aid station or something at the finish area. If you are new to volunteering, check out the job descriptions page to find the volunteer gig that is perfect for you!
If you are interested in volunteering for the race, please email us.
We always need volunteers on race day and it is a great way to be a part of the event if you are not running. Volunteers earn all kinds of perks; they get to eat and drink for free, and earn credit towards a future Rainshadow race! Volunteer shifts range from just a couple hours in the morning to an all day aid station or something at the finish area. If you are new to volunteering, check out the job descriptions page to find the volunteer gig that is perfect for you!
If you are interested in volunteering for the race, please email us.
Race Shirts
Race registration does not include a t-shirt, but runners have the option to purchase one during the registration process. Tuesday September 17th is the last day you'll be able to order a t-shirt or hoodie when you register.
Race registration does not include a t-shirt, but runners have the option to purchase one during the registration process. Tuesday September 17th is the last day you'll be able to order a t-shirt or hoodie when you register.
Results/Live Tracking
A link to the results (and if we have have the bandwidth for live tracking) will be posted here on this page. We'll know more about the live tracking in the coming weeks.
A link to the results (and if we have have the bandwidth for live tracking) will be posted here on this page. We'll know more about the live tracking in the coming weeks.
Cancellations
By attending one of our races you agree to accept the terms of and abide by our cancellation policies, our COVID precautions, our race rules. our anti-discrimination policies and any other logistics or arrangements you that must adhere to. If you would like to get more information about any of this or discuss things further please email us at [email protected]
If You Need to/Choose to Cancel Your Registration...
Please fill out this form before race day to let us know you will not be participating in the race. After you fill out the form we'll email you to give you a coupon code for a credit that you can use for one of our future races. NO REFUNDS and NO BIB TRANSFERS.
The amount of credit is based on when you submit this form to cancel your registration:
The coupon code can be used for any Rainshadow race.
The coupon code will be good for two years from the date we email you your coupon code.
We are no longer allowing runners to transfer or sell their bib/race entry to another runner. If in the future we can create a simpler system to do this we will bring this option back.
By registering for one of our races you agreed to accept the terms of and abide by our cancellation policy, our COVID precautions, our race rules and any other logistics or arrangements you that must adhere to. If you would like to get more information about any of this or discuss things further please email us at [email protected]
If Rainshadow Cancels a Race...
If we have to cancel an event for any reason (COVID, wildfire, acts of nature, etc.) we understand the disappointment to the participants. But it's something that does happen from time to time so you should be prepared for that possibility.
We will do our best to notify runners as soon as we can but sometimes it may be a last minute situation.
All runners will be sent an email as soon as possible with information about the cancellation and any other pertinent info including what their options are and the deadline for letting us know their decision. If the reason for cancelling the race is something out of our control like something weather or COVID related we will likely offer runners a 50% credit towards a future race as the we see it both the runners and Rainshadow share the risk of a cancelled race equally.
We understand how much money, energy, and time goes into training for an ultramarathon, so if we can make adjustments to our race plans instead of cancelling, that is our priority, but at the end of the day, the safety of our runners, volunteers, staff, and the general public will be the main factor in our decision to cancel.
By attending one of our races you agree to accept the terms of and abide by our cancellation policies, our COVID precautions, our race rules. our anti-discrimination policies and any other logistics or arrangements you that must adhere to. If you would like to get more information about any of this or discuss things further please email us at [email protected]
If You Need to/Choose to Cancel Your Registration...
Please fill out this form before race day to let us know you will not be participating in the race. After you fill out the form we'll email you to give you a coupon code for a credit that you can use for one of our future races. NO REFUNDS and NO BIB TRANSFERS.
The amount of credit is based on when you submit this form to cancel your registration:
- 31 days or more before race day: 50% of your race entry fee + 100% of merchandise or anything else extra you ordered.
- 30 days to 7days before race day: 50% of your race entry fee + 50% of merchandise or anything else extra you ordered.
- Less than 7 days before race day or after race day: no credit given.
The coupon code can be used for any Rainshadow race.
The coupon code will be good for two years from the date we email you your coupon code.
We are no longer allowing runners to transfer or sell their bib/race entry to another runner. If in the future we can create a simpler system to do this we will bring this option back.
By registering for one of our races you agreed to accept the terms of and abide by our cancellation policy, our COVID precautions, our race rules and any other logistics or arrangements you that must adhere to. If you would like to get more information about any of this or discuss things further please email us at [email protected]
If Rainshadow Cancels a Race...
If we have to cancel an event for any reason (COVID, wildfire, acts of nature, etc.) we understand the disappointment to the participants. But it's something that does happen from time to time so you should be prepared for that possibility.
We will do our best to notify runners as soon as we can but sometimes it may be a last minute situation.
All runners will be sent an email as soon as possible with information about the cancellation and any other pertinent info including what their options are and the deadline for letting us know their decision. If the reason for cancelling the race is something out of our control like something weather or COVID related we will likely offer runners a 50% credit towards a future race as the we see it both the runners and Rainshadow share the risk of a cancelled race equally.
We understand how much money, energy, and time goes into training for an ultramarathon, so if we can make adjustments to our race plans instead of cancelling, that is our priority, but at the end of the day, the safety of our runners, volunteers, staff, and the general public will be the main factor in our decision to cancel.
Contact Us
The directors for this and all Rainshadow Running Club events are James Varner and Katy Farrell. Email us at [email protected]
The directors for this and all Rainshadow Running Club events are James Varner and Katy Farrell. Email us at [email protected]